Implementation & Documentation
Audio visual implementation & documentation
Audio visual technology is a vital enabler of productivity, collaboration, and workplace experience in the modern office. Our approach ensures that the introduction of new technology is seamless, well-managed, and confidence-inspiring. By assigning a dedicated, highly experienced project manager, we take full ownership of the AV scope—from initial design through implementation and ongoing support—delivering a smooth, low-risk, and stress-free experience for all stakeholders.
Our specialist design and project teams work closely with your organisation to fully understand your operational requirements, business objectives, and workplace strategy. We develop a clear, realistic project plan that aligns technology outcomes with how your teams work today and how they will work in the future. Close collaboration with your facilities team, IT department, and other on-site contractors ensures coordinated delivery, minimises disruption, and enables efficient installation and commissioning. Detailed site surveys, equipment layouts, display locations, and fully documented drawings are produced to provide clarity, accuracy, and certainty at every stage.
We assume full responsibility for the day-to-day delivery of the project throughout its lifecycle. This includes detailed design, implementation, testing and commissioning, comprehensive documentation, and user training to ensure solutions are intuitive, reliable, and fully supported from day one. A structured delivery plan covering timelines, resources, and key milestones provides transparency and assurance, ensuring your AV systems are delivered on time, on budget, and ready to perform as an integrated part of your workplace environment.
Project delivery approach
When the engagement is underway, we will execute the project and utilise the RACI model.
We have a structured and clear way to describe all stakeholders’ roles, responsibilities, and accountabilities. Adopting the PRINCE 2 methodology and RACI is the most efficient way to drive projects forward whilst remaining operationally flexible enough to respond quickly to changes. We can gain a good overview of the tasks, objectives and decisions which need to be made during implementation. Should any delays happen, the RACI model is also a very effective tool to get projects back on track.
Our project delivery team will be led by our technical project manager and supported by a team of technical consultants and engineers. Our technical project manager will be the main point of contact liaising between the client’s technical project team, the main build contractor and other identified 3rd party contractors.
Our team has many years’ experience working in synergy with client personnel and 3rd‐party contractors to deliver successful projects. Where required, project management services can be extended to cover 3rd‐party contract works in order to maintain a single point of contact.
To complete the project there will be thorough testing, commissioning and completion of documentation. Implementation and documentation can be added to our 24/7 monitored support and maintenance solution.
A typical approach to project delivery is as follows:
- Site assessments
- Project management
- Scope and definition
- Risk assessment and methods statements (RAMS)
- Planning and communications streaming
- Project delivery
- Witness testing and user acceptance
- Complete detailed asset list
- Handover and closure
- 24/7 monitoring and proactive support and maintenance
Audio visual system design
We design AV systems to work well and deliver long-lasting value. We blend audio, video, acoustics, lighting, power, and infrastructure to create effective user-friendly audiovisual systems. We design flexible systems to support your future needs and ever-evolving technologies. You can be assured of reliable and robust systems with a focus on usability so that your people enjoy the same experience in every meeting space.